The Hirer is required to use all MYLI – My Community Library (Myli) facilities in accordance with the following terms and conditions. Myli reserve the right to refuse or accept any or all applications and may disregard any booking that is not made within the terms of this agreement.
Myli is a child-safe organisation, committed to the safety and wellbeing of children and the seven Victorian child safety standards. Anybody undertaking activities involving children must supply a copy of a current Working With Children Check.
Free Wi-Fi is available at all locations and after hours on request.
A booking will not be considered confirmed until payment has been received and the following documentation has been provided:
Once the documents listed above have been received, the branch manager will confirm fees and charges. Should payment not be received prior to your booking, all bookings will be considered null and void and the booking will be cancelled.
All fees are payable in advance (Unless by prior agreement). An invoice will be issued for the amount owing and payments are to be made to:
Myli – My Community Library Ltd.
2/65 Victoria St,
Notice of cancellation and postponements must be received two working days prior to the date booked.
This hire agreement may be terminated at any time if the hirer:
Myli reserves the right to change, vary or impose additional conditions if deemed necessary at any time. Myli may cancel a booking at any time and return all monies paid to the hirer who then will have no claim for any loss or damage.
The contact person listed on the Meeting Room Booking Form is accountable for the use and return of keys and any associated fees incurred due to loss or damage. Keys must not be given to any other person(s) and are only to be used for the time outlined in your application.
The Hirer shall be responsible for full adherence to these conditions and for the maintenance and preservation of good order for the duration of use.
The hirer is responsible for leaving the room requested in a clean and tidy manner.
The hirer must ensure;
The hirer agrees to indemnify, and keep indemnified, and to hold harmless Myli from and against all actions, costs, claims, charges, expenses and damages whatsoever, which may be brought or made or claimed against them, or any of them arising out of, or in relation to, any hire or use of any Myli space, venue or facility.
A copy of a Certificate of Currency for public liability insurance for a minimum of 10 million dollars must be presented to the relevant branch manager for after-hours use of Myli rooms. The policy must be in the name of the hirer and provide cover for the planned function/event.
The hirer must not do anything in connection with the venue requested which may cause a nuisance or interference with any other person. Antisocial behaviour such as but not limited to spitting, insulting language, disorderly behaviour, excessive noise or property damage is prohibited. The hirer must make all efforts to ensure guests leave the facility in a quiet and orderly manner.
Myli reserves the right to cancel any booking or refund any payment without notice at any time due to unforeseen circumstances. Should the room or rooms reserved be unavailable, MYLI – My Community Library reserves the right where possible to cancel or substitute similar or comparable venues (by consultation and coordination with the hirer). Every effort will be made to advise the hirer in advance.
The hirer acknowledges and agrees that they accept full responsibility for the actions of its attendees. The hirer and persons supervising group activities must fully familiarise themselves with the Site Emergency Procedures and all Occupational Health and Safety protocols that exist within the building. All reasonable steps must be taken to ensure security requirements of the building are adhered to.
No Myli meeting room locations are licensed to serve alcohol. The applicant must not sell or distribute any alcohol, or allow any alcohol to be consumed or brought into Myli premises unless the hirer has obtained a permit appropriate for the activity under the Liquor Control Reform Act 1998 (Vic). The applicant is responsible and liable for the actions and behaviours of all guests using Myli property both inside and outside of the venue.
The hirer must not allow any persons to smoke in or within 10 meters of the entrance of the venue.